IT Project Manager (HRMS/Payroll)
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FOR REFERENCE · NOT ACCEPTING APPLICATIONSRole Overview
We are seeking a hands-on IT Project Manager to lead the end-to-end implementation of a Payroll HRMS system.
The Project Manager will drive payroll-specific requirement validation, vendor coordination, UAT execution, and cutover planning to ensure zero payroll disruption during transition. The engagement follows a structured Waterfall delivery model and requires strong governance discipline and onsite stakeholder engagement.
Key Responsibilities
• Lead full lifecycle implementation of a Payroll HRMS system under a Waterfall methodology
• Drive detailed payroll requirement gathering, including statutory calculations, country-specific rules, and exception scenarios
• Manage configuration and validation of payroll logic (e.g., MY vs SG calculations where applicable)
• Coordinate delivery with smaller / niche payroll vendors and ensure adherence to timelines and contractual scope
• Act as the primary interface between HR, Finance, IT, and external vendors
• Identify and mitigate payroll-related risks, including compliance gaps and data migration accuracy
• Manage detailed project plans, milestones, documentation, and sign-off checkpoints
• Lead UAT focused on payroll scenarios, edge cases, statutory reporting, and reconciliation accuracy
• Own cutover planning, parallel run validation, and go-live readiness
• Escalate vendor performance or delivery risks proactively to safeguard payroll continuity
• Ensure strong onsite stakeholder engagement during requirement workshops, UAT, and go-live phases
Requirements
• Proven 4-5 years experience managing payroll system implementation projects or similar.
• Strong understanding of payroll processes, statutory compliance, and payroll data migration risks
• Hands-on experience coordinating external vendors and managing delivery challenges
• Demonstrated application of structured Waterfall methodology
• Experience managing payroll UAT, parallel runs, and go-live stabilization
• Comfortable operaating in hybrid environment (minimum 3 days onsite per week)
Must be based in Malaysia
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